If services were provided for more than one CJA representation, the time spent in common, including travel time, must be represented on the voucher forms by: (1) prorating the service time among the representations on separate vouchers, or (2) billing the entire service time on a voucher pertaining to one of the representations. The supporting materials to the vouchers must explain the method of billing. [Guide, Vol. 7, § 310.65.10(a)]
When a service provider incurs travel or other expenses applicable to more than one CJA representation, the entire amount of the expenses must be billed on one voucher. [Guide, Vol. 7, § 310.65.10(b)]
Whenever a service provider submits a voucher that includes time spent in common, if the time is prorated then each CJA representation must be cross-referenced on the supporting documentation to each voucher. If the time is billed to one representation, the other representations must be cross-referenced on the supporting documentation to that voucher. However, to ensure that an appointed attorney does not receive inappropriate information as to another attorney's use of the service provider, the CJA representations that are cross-referenced should not be identified by name and case number if the work was performed for an attorney other than the one who will be certifying the voucher, although the number of other representations should be listed. [Guide, Vol. 7, § 310.65.20(a)]
After the attorney certifies the service provider's voucher, the service provider, upon the request of the court's designated CJA voucher review personnel, must provide the name, case number, and any other identifying information for such representations. [Guide, Vol. 7, § 310.65.20(b)]
Proration of time among CJA representations must not result in a service provider billing a larger amount than would have been billed if all the time was assigned to one voucher. [Guide, Vol. 7, § 310.65.30]
Where compensation is claimed on a voucher for time spent in common on more than one CJA representation, the compensation will be applied to the pre-authorized and case compensation maximum amounts for the representation on that voucher. [Guide, Vol. 7, § 310.65.40]
The service provider must disclose to the court when travel or other work is for a purpose in addition to a CJA representation, so that the court can consider whether, in fairness to the provider, the time or expenses should be apportioned and the service provider compensated for the time or expenses reasonably attributed to the CJA. [See Guide, Vol. 7, §§ 310.65.50 and 320.15.30(d)] Note: There is no apportionment between a contract court interpreter's work for a court unit and the CJA. [Guide, Vol. 7, § 320.15.30(a)]
See Guide, Vol. 7, § 320.15 (Interpreters) for additional provisions with respect to interpreters.